Cover an absence
Take on agreed day-to-day tasks during holidays, illness or parental leave.
TEMPORARY SUPPORT & HANDOVER
Temporary IP formalities support when your team needs extra capacity.
For absences, vacancies or workload peaks: personal support in your systems, following your procedures.
Volodymyr Krasnykh
Qualified German patent paralegal · German and English
Support when it’s needed.
Bridge a vacancy
Handle defined casework while you arrange longer-term staffing.
Manage workload peaks
Support filing peaks, portfolio transfers or recordal projects.
Assignments can cover patents, trademarks and designs, including formal filing preparation, case administration, docketing and correspondence. We agree the scope, responsibilities and approvals before starting. I provide formalities support, not legal advice.
How we organise the handover
Define the assignment
Tell me the dates, type of work, approximate volume and systems you use. We discuss capacity, terms and a suitable initial scope.
Prepare for the work
Before accessing files, we agree confidentiality arrangements, required permissions and points of contact. The handover includes open matters, priorities, working instructions and required approvals.
Return a clear status
We agree how you will be informed about work carried out, questions and outstanding items. At the end, your team receives a clear record of the position reached.
Handover checklist
General information is enough for the initial enquiry. We discuss the following details within the agreed working environment, not through a public case-file upload.
1. Dates and scope
Intended start and finish, expected volume, included tasks and expressly excluded activities. For ongoing support, also record the proposed weekly hours.
2. Open matters and current status
Matter references, the last evidenced action, relevant documents and the next intended step. Distinguish actions that have been prepared, approved or actually carried out.
3. Deadlines, priorities and uncertainties
Provide access to the relevant entries in your docketing system, supporting documents and internal instructions. Flag missing or inconsistent information for clarification. This checklist does not replace a deadline review.
4. Contacts and approvals
Identify the responsible contact, their backup and the route for questions. Agree who reviews the work and who authorises filings, correspondence or other specific actions.
5. Systems, templates and access
Identify the applications, working instructions and current templates required. Coordinate permissions with your IT team; do not put access credentials in a public booking enquiry.
6. Returning the work and outstanding items
At the end, hand over the documented status, supporting records, unfinished tasks, upcoming dates and responsibilities. Agree the next steps for system access with your IT team.
Questions about working together
Can we hand over only part of our open workload?
Yes. We define the tasks and dates and record which matters stay with your team.
What matters when the current status is unclear?
Flag the uncertainty and the latest available evidence. An item that still needs clarification is not treated as completed.
What happens if additional work comes up?
We agree the extra scope, priority and any changes to the terms. New tasks are not automatically included in the original assignment.
What should be available at the end of the engagement?
A clear record of the work’s status, supporting evidence, open items and next steps. We agree the format and timing of the return handover at the outset.
Let’s discuss your dates.
For an introductory discussion with no obligation, the dates, type of work, approximate volume and systems are enough. Please do not send confidential case files or access credentials yet.
Whether and when I can help depends on capacity, scope and onboarding. Immediate availability is not guaranteed. We agree the work and terms before starting.
A service of Accelari GmbH. IP formalities support following agreed instructions, not legal advice.